Data Privacy Notice for The Parochial Church Council (PCC) of St Mary's Eaton Bray with Edlesborough
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Data Privacy Notice

The Parochial Church Council (PCC) of St Mary's Eaton Bray with Edlesborough

1. What is personal data?

Personal data relates to a living individual who can be identified from that data. The processing of personal data is governed by the General Data Protection Regulation (the "GDPR").

2. Who are we?

The PCC of St Mary's Eaton Bray with Edlesborough is the data controller (contact details below). It decides how your personal data is used and for what purposes. In addition, the Vicar and other licensed clergy are regarded as separate data controllers for the purposes of these regulations and this policy also reflects their use of personal data.

3. How do we use your personal data?

The PCC of St Mary's Eaton Bray with Edlesborough aims to comply with its obligations under the "GDPR" by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, and unauthorised access.

We use your personal data for the following purposes:-

  • To enable us to fulfil our mission as a Christian Church
  • To administer membership records
  • To fundraise and promote the interests of the church
  • To manage employees and volunteers
  • To maintain our accounts and records (including the processing of Gift Aid applications);
  • To inform you of news, events, activities and services organised by us in the Parish;

4. What is the legal basis for processing your personal data?

The data we hold relates only to members or former members; those who have regular contact with us and those who have made contact with us for a particular reason. We keep your personal data for one or more of these reasons:

  • You have given explicit consent so that we can keep you informed about news, events, activities and services in the Parish, Deanery and Diocese.
  • We need your data to carry out our legal obligations under Church Representation Rules (e.g. in relation to the Electoral Roll); tax and employment legislation (e.g. relating to Gift Aid and church employees), and Safeguarding guidance and legislation.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church for purposes connected with the church's mission.

We will not share your data with third parties outside the parish without your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide "Keep or Bin: Care of Your Parish Records" which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-

  • The right to request a copy of the personal data which we hold about you
  • The right to request that we correct any personal data if it is found to be inaccurate
  • The right to request your personal data is erased where it is no longer necessary for us to retain it
  • The right to withdraw your consent at any time
  • The right to lodge a complaint with the Information Commissioners Office

8. Further processing

If we wish to use your personal data for a new purpose beyond the list in item 3, we will ask for your agreement.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Churchwarden [email protected]

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.


This policy was approved by St Mary's PCC on 14th June 2018